Systems We Support
Click on the titles below to learn more about the campus-wide enterprise systems supported by our team.
The Proposal Award Tracking System (PATS), which replaces InfoEd, is a web-based contracts and grants management system, currently used by ORA. Proposal information such as PI, project title, sponsor, project periods, and total budget amounts are entered by the Office of Research Data Management (ORDM) at the proposal submission stage. Once the proposal is awarded, ORDM then enters award information such as the amount and terms and conditions, and sets up any required sponsor deliverables and invoices to be tracked in the system. Data is exported nightly to the campus warehouse (QDB), the source of various research-related reports and applications for other downstream campus systems.
How to get help
For additional information, contact PATS Help Desk at PATSHelp@research.ucla.edu.
OverviewThe Post Award Management System (PAMS) is a central web-based system for departmental fund managers and EFM to develop and submit financial reports to various sponsors. It provides tools for managing accountant report and invoice workloads, facilitates communication between the department and EFM, allows active fund management through the fund closeout process, and incorporates all the functionality of the RAPID SMART Closeout Tool.
How to get help More information can be found at the PAMS website.Email PAMS Help for additional information.
The PI Portal is a web-based application that provides UCLA Principal Investigators (PIs) a personalized view of their research portfolio. Currently, it provides near real-time access to information on their sponsored research funds. The first two releases of the PI Portal included an online fund management tool as well as personnel payroll reports. Future releases will allow PIs to access information related to and take action on their proposals, awards, IRB and ARC submissions, effort report certification, and other commitments.
This tool was rolled out to the campus in April 2011. PI Portal "Road Show" demos continue to introduce departments to the tool.
Please contact RAPIDFeedback@research.ucla.edu for more information about this system or to schedule a demo.
The ORA Online Resource Center is a web-based portal for UCLA's research community. The Online Resource Center is intended to provide faculty, administrators, and staff with a single point of access to new and existing research-related information and resources, and to enhance overall communication between campus and central administration.
Users can find various tools, applications, management reports, and frequently-used forms, such as:
To request access or report issues, contact firstname.lastname@example.org. For access requests, please provide your full name, department code, and the resource to which you are requesting access.
Overview webIRB is the online protocol management system for the Office of the Human Research Protection Program (OHRPP) and the five Institutional Review Boards it supports. The webIRB system is used to review, approve, require modifications in proposed activities involving human subjects research by the UCLA research community. It is also used to track information regarding the research personnel as well as reportable events occurring throughout the life of the research, amendments to existing projects, and continuing review processes.
webIRB was rolled out to the entire campus and beginning October 1, 2010, the IRB only accepts applications for New Studies and Continuing Reviews through webIRB.
How to get help If you are unsure about how to answer an item:
If you need help using the system or are experiencing technical problems on the site:
OverviewThe Research Application Tracking System (RATS) is the online management system for the Chancellor's Animal Research Committee (ARC), which oversees the entire animal care and use program at UCLA. RATS was developed to facilitate and enhance the protocol approval process for the research community at UCLA. It is used to review and approve, require modifications in (to secure approval), or withhold approval of Animal Subjects and Breeding Colony protocols. It also tracks the housing and breeding of animals and information about the research personnel involved in the care and use of research animals.
How to get helpFor additional information, please see the RATS Tutorial, Desktop Guide and Frequently Asked Questions. If you are having trouble using RATS, please contact the Office of Animal Research Oversight at email@example.com or 310-206-6308.
Cayuse is a web-based application intended for the campus research community to prepare, validate, and submit proposals for federal grants through Grants.gov. Cayuse is an alternative to the PureEdge and Adobe Forms packages currently provided by Grants.gov. The campus research community prepares proposals in Cayuse, which OCGA officers and analysts review and submit directly to Grants.gov via Cayuse.
For more information and training resources: visit the S2S (Cayuse) webpage.
For help or support: email S2Sgrants@research.ucla.edu.
The University of California Office of the President developed the Effort Reporting System (ERS), a web-based system that replaced paper-based Personnel Activity Reports (PARs). ERS was implemented at UCLA in late Summer/early Fall 2006. ERS automatically calculates the distribution of effort and generates effort reports for all employees paid from federally-sponsored projects, based on their payroll for the specified period. ERS then allows those who have the responsibility to report and certify effort to electronically review, make any necessary corrections/changes to, and certify the reports.
Back-office support tasks, including the management of interfaces, version upgrades, and report generation are handled by AIS. All other production support, testing, and project management is provided by ORIS and EFM. ORIS also works with EFM to assist in system training and communication at campus Open Houses.
More information and training modules can be found at the ERS webpage.
Email the ERS Help Desk at ERShelp@research.ucla.edu or the Department ERS Coordinators.
SafetyNet is the online management system for the UCLA Institutional Biosafety Committee (IBC), a faculty committee responsible for establishing, monitoring, and enforcing policies and procedures involving hazardous biological materials and recombinant/synthetic nucleic acids to meet applicable federal, state, local and institutional regulations and guidelines. SafetyNet was developed to facilitate and enhance the review and approval process for researchers that use the following materials:
The electronic Disclosure Gateway (eDGE) is a system created to facilitate UCLA’s compliance with the U.S. Public Health Service (PHS) regulations on Promoting Objectivity in Research. These conflict of interest (COI) rules require the Principal Investigator and all others who share responsibility for the design, conduct or reporting of PHS-supported research to disclose Significant Financial Interests (SFIs) that meet PHS definitions and thresholds.