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HIPAA FAQs

Resources

 

NEW: Create a New CITI Program Account via UCLA SSO

 

NEW: Link an Existing CITI Program Account via UCLA SSO

 

Additional FAQs

 

For questions contact:

Michelle Hsu

michelle.hsu@research.ucla.edu
(310) 794-6339
 
For general training comments, please email OHRPPEQI@research.ucla.edu

What is CITI Training?

 

The Collaborative Institutional Training Initiative (CITI) Program is a leading provider of research education content. Its web-based training materials serve millions of learners at academic institutions, government agencies, and commercial organizations in the U.S. and around the world. UCLA has chosen to subscribe to the CITI Program for multiple research training requirements, including for human subjects research.

 

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Am I required to complete Human Subjects Protection training? When?

 

All UCLA Key Personnel involved with human subjects research must have a current and complete UCLA Human Subjects Protection certification via CITI prior to IRB approval of:

  • a new study on which they are named
  • an amendment application adding them to a previously approved study
  • a continuing review application for a study on which they are named


Principal Investigators are responsible for assuring that all Key Personnel on the study have completed the UCLA CITI training requirements.

 

If UCLA is relying on another institution’s IRB to review your study, then UCLA is usually required to certify to that IRB that all UCLA Key Personnel have completed UCLA’s CITI requirements.

 

If UCLA is the reviewing IRB for your collaborating sites, then those sites are usually required to certify to UCLA that their Key Personnel have met those sites’ own training requirements.

 

Key Personnel is defined as the Principal Investigator, other investigators and research personnel who are directly involved in conducting research with study participants or who are directly involved with handling private information related to study participants during the course of a research project. Key Personnel also include Faculty Sponsors who oversee student Principal Investigators in their conduct of human subjects research.

 

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Am I required to take CITI HIPAA Research Training?

 

CITI HIPAA is required for all UCLA researchers involved in research involving human participants that creates, uses, and/or discloses Protected Health Information (PHI). This includes research that involves the review of medical records or the creation of new medical records or the addition of information to existing medical records.

 

If you completed the UCLA HIPAA Research training certification course that was offered PRIOR TO 2009 this meets UCLA’s HIPAA Research training requirement and you do not need to complete the UCLA HIPAA course on CITI.

 

There is no refresher course required for UCLA HIPAA research training.

 

For additional information on HIPAA: UCLA OHRPP guidance on HIPAA Research Guidelines and Information.

 

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How do I access CITI training?

 

Anyone who is required to take our UCLA CITI courses must first create an account within the CITI website or affiliate themselves with UCLA if they already have an existing CITI account. All new CITI accounts must be created using your UCLA single sign-on ID. If you do not have a UCLA single sign-on ID, you may create one here: https://accounts.iam.ucla.edu/register

 

Please view the applicable guidance document below for details about how to link your existing CITI account or how to create a new linked account:

 

Please note that linking your CITI account to your UCLA single sign-on ID will not prevent access after leaving UCLA.

 

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Do I need to renew Human Subjects Protection Training? 


Key Personnel must renew their Human Subjects Protection training via CITI every 3 years. The Refresher Course is comprised of cases and scenarios or summaries of the important concepts for modules in the Human Research Basic Course. Depending upon your Learner Group, you will either complete the preselected refresher modules, or the 2 preselected modules and 5 additional modules of your choice. Each module will require about 5-10 minutes to complete.

 

You will receive an email notice from CITI 180 days, then 90 days, then 30 days prior to the expiration date for your course, but you may also log on to the CITI website to see when you are due to take your Refresher Course. You may complete the Refresher Course up to 180 days (that is, six months) prior to the expiration date of your current CITI training.

 

At that time, the Refresher Course in your Learner Group will automatically be populated into your profile/main menu. You will not be able to complete any Refresher Courses until you have completed the Basic Course within your specific Learner Group. 

 

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How can I check that my Key Personnel have completed training?

 

CITI Training Completion List - As a courtesy, OHRPP provides a searchable listing of UCLA personnel who have completed the CITI training prior to April 2, 2018.

 

Please Note: On January 11, 2018, OHRPP announced UCLA Single Sign-On (SSO) Integration for CITI Program Training.

 

Because of this linkage between CITI and UCLA SSO, the CITI Training Completion List will no longer be updated after April 2, 2018. For your convenience, the April 2 version will remain posted on this website for the remainder of 2018. However, OHRPP staff will only verify trainings completed after April 2, 2018 using the Training Log tab within webIRB.

 

If your completed training does not appear in the Training Log you may need to link your CITI account to your UCLA Single Sign-On ID. Instructions to link the accounts can be found in the following section: How do I access CITI training?

 

It may take up to two days for your CITI training to appear in the Training Log once your CITI account has been linked to your UCLA Single Sign-On ID. Please send an email to mirb@research.ucla.edu if your training does not appear in the Training Log after more than two days.

 

If you completed the training and your name does not appear on the list or Training Log tab within webIRB, please visit https://www.citiprogram.org to obtain a copy of your CITI certification of completion.

 

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Where can I get more information?
 
For additional information on the CITI training requirements and how to access the training refer to Frequently Asked Questions.

 

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Page Last Updated: June 8, 2018