Research Administration > OCGA > Sponsor Specific Guidance & Required Forms

Sponsor Specific Guidance & Required Forms


In addition to any forms addressed in the sponsor guidelines, please be aware that there are additional internal and external forms and procedures that may be required, as a part of a complete proposal package. These forms are used to comply with UC and UCLA policy, as well as federal regulations.

 

Internal Forms

 

  • Extramural Proposal Approval and Submission Summary (“EPASS”). 
    Required for all preliminary proposals, proposals, and supplements, as well as some progress reports. This form is used for the review and approval of applications or proposals to be submitted to extramural funding agencies by OCGA. This form is for campus use only and should not be forwarded to the funding agency.
  • Financial Conflict of Interest Forms, such as the 740 and 700-U.
    UCLA employees with responsibility for the design, conduct or reporting of a project supported in whole or in part by contracts or grants for research, material transfer agreements, and the receipt of certain gifts, are required to file disclosures of financial interests as required under State of California, and Federal regulations and policy, and UC policies. For additional disclosure requirements, you may refer to the Conflict of Interest Matrix. For further help regarding disclosure forms and electronic disclosures using eDGE, please see the Research Policy and Compliance Website. 
  • Outgoing Subrecipient Commitment Form1. All Non-UC Subrecipients should complete this form when submitting a proposal and is required for all Outgoing Subawards. It provides a checklist of documents and certifications required by sponsors, as well as an area for the authorized official to sign.
  • Outgoing Multiple-Campus Award (MCA) Commitment Form1.
    All UC subrecipients should have this form completed when submitting a proposal to UCLA. It provides a checklist of documents and certifications required by sponsors, as well as an area for the authorized official to sign.
  • PI Exception letters. 
    For individuals who would like to serve as Principal Investigator but do not meet the UCLA Policy 900 eligibility requirements, this letter must be included. OCGA does not have an official form or template for this letter, however, a sample from the Department of Medicine is available here.


For a comprehensive list of forms, please refer to our Forms Page for further assistance.


Note: (1) To Initiate a Subaward and/or a list of all the required documents from our Subrecipient Institutions, please see the Outgoing Subawards section of this website.

 

 

External Forms

 

Specific funding agencies have commonly used applications. These forms commonly include the SF424; however, please make sure that the correct funding opportunity is selected when preparing the proposal. For additional information, please see our Electronic Resources page which details both internal and external systems that are useful for proposal submission.

 

 

Page Last Updated: June 22, 2017